Every inquiry lands in one place
A website form, a phone call, a walk-in, a referral. They all land in the same list, and the parent's contact details come with them.
Education CRM software
Turn every inquiry into an enrolled student
Manage inquiries, admissions, payments and enrollment in one place. Once a student enrolls, their record is already set up for classes, attendance and grades.
- Built for schools, not adapted from sales software
- No setup project
- One record per student
One system for admissions and everything after
Most schools glue together a sales CRM, a few spreadsheets, a billing tool and a separate gradebook. The student's details get entered four times over and still go stale.
Know the next step for every applicant
Assign an owner, set the follow-up, see which documents are missing. Nothing sits forgotten in someone's inbox.
Enroll without retyping anything
One click turns an accepted applicant into a student record. The contacts, the history and the file all stay.
Payments sit next to the student
Subscriptions, invoices and renewal dates live on the student's profile and stay tied to their program. Nothing is stranded in a separate finance app.
Move into learning from the same screen
Add the student to a group, put them on the schedule, open their journal. No new login, no export.
Keep families informed
Messages to students, parents and teachers run through one thread. Parents also get the mobile app.
- 1 Inquiry
- 2 Reply
- 3 Application
- 4 Payment
- 5 Enrollment
- 6 Classes
- 7 Progress
See one student move through the whole process
Four steps, one student record: from the first inquiry to the first grade.
Step 1
Bring every registration into one place
See who registered, which program and session they picked, and how to reach the family. No hunting across three tabs.
- Searchable registration log
- Parent and student details on one card
- Tied to the program and session they chose
Step 2
Connect payment to enrollment
Track subscriptions and billing periods on the student's own record, not in a finance tool that doesn't know who they are. See plans and pricing.
- Linked to a student and a program
- Start and renewal dates in view
- Enrollment status right there
Step 3
Keep one complete student record
When the applicant becomes an active student, nothing gets left behind. The inquiry history, the family and the program all carry over. It's the same record the student information system uses.
- Profile and contacts
- Tags and status
- Invitations and access
Step 4
Continue directly into learning
For most CRMs the story ends at "deal won." Here that's where the work starts: classes, schedules, the journal, attendance, progress. AI can flag students who are falling behind before it shows up in a report.
- Groups and schedules
- Teachers, attendance and the electronic journal
- Courses and gamified progress
More than a CRM adapted for education
The same job, two ways to do it: bend a general-purpose CRM until it sort of fits, or use one where admissions, payments and learning are already connected.
| Aspect | Generic CRM | Prosvita |
|---|---|---|
| Setup | You customize it to fit a school | Ready-made admissions and enrollment workflows |
| Student data | Copied between separate tools | One record for applicant, student and family |
| After enrollment | Ends at "deal won" | Groups, schedules, payments and learning stay connected |
| Keeping it together | Held together by integrations | One platform; the relationship continues after enrollment |
CRM for every educational institution
Private schools
Admissions plus the day-to-day running of the school
Online schools
Enrollment, messaging and the distance learning platform
Training centers
Programs, groups and schedules, art & music schools included
After-school programs
Registrations, subscriptions and daily check-in
Questions schools ask before switching
What is education CRM software?
Education CRM software helps a school track prospective students from the first inquiry through admissions and enrollment, and keep in touch along the way. Prosvita carries that same record into payments and the learning process.
What is the difference between an education CRM and a student information system (SIS)?
An education CRM handles the road to enrollment: inquiries, follow-ups, applications. A student information system handles enrolled students: records, groups, schedules, grades. Prosvita is both, so an applicant turns into a student without anyone retyping the data.
Can Prosvita work as a student recruitment CRM?
Yes. Registrations come into one list, follow-ups get scheduled, applicants are linked to programs, and none of that history is lost when they enroll.
Is Prosvita suitable for training centers and online schools?
Yes. It runs private schools, training centers, online and language schools, clubs, and after-school programs.
Does Prosvita include AI features?
Yes. Prosvita connects AI models like ChatGPT, Claude and Gemini to your school's own data, so you can generate reports and lesson materials, analyze student progress and automate routine work. See AI for education.
How much does Prosvita cost?
Prosvita is a subscription, billed monthly or annually. Current tiers are on the pricing page.
How is Prosvita different from a generic CRM?
A generic CRM has to be customized and wired to separate billing and learning tools. In Prosvita, students, groups, schedules, payments, attendance and learning are already the same platform.
Book a consultation
Tell us about your school and we will show you the admissions, payments and learning workflow on your own numbers.