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Prosvita - CRM system for educational institutions

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Improve school operations with the Prosvita CRM system for schools

How does a CRM system for educational institutions improve the learning process and help students achieve better results?
A school CRM helps teachers and administrators track the educational process and evaluate each student’s performance. With a convenient electronic journal and online consultation tools, teachers can monitor progress and support students when they need help.
It also gives parents the ability to track their children’s achievements, monitor homework completion, and communicate with teachers through built-in chats. Together, these functions simplify learning management and support better student outcomes.

Access to the CRM system for schools from anywhere in the world

Cloud technology makes it possible to access the school CRM system from anywhere in the world. Teachers, parents, and students can view academic progress, schedules, and other important information online from any location.

School in a smartphone with the Prosvita online CRM for schools

Prosvita puts school into a smartphone. Students and parents can stay informed, open the electronic diary and journal, and follow progress through an online CRM built for schools.
That makes the educational process more transparent, accessible, and convenient in everyday use.

Individual and group chats inside the CRM system for schools

Inside the electronic journal powered by the Prosvita CRM for schools, teachers, students, and parents have access to individual and group chats. This helps them communicate in real time and solve questions without unnecessary delays.
Teachers can quickly answer student questions, and parents can clarify the details of their child’s learning process.

Simple and convenient parental control

For parents, it is important to stay informed about their children’s progress. The school CRM offers a simple and convenient way to monitor grades, progress, and school events.
Parents can also contact teachers through built-in individual and group chats, which helps them stay engaged and support students more effectively.

Automation and electronic document workflow in the CRM system

Using a CRM system for educational institutions on a remote learning platform significantly speeds up and simplifies electronic document management. Documents related to learning can be generated, signed, and shared without paper workflows.
Automation saves time, reduces the likelihood of errors, and supports a more efficient and secure educational process.

Your own online library inside the Prosvita CRM

With the Prosvita CRM for schools, institutions can build their own online library and integrate it directly into the learning process. This is a practical way to enrich education with video lessons, training clips, and other materials.
The platform also makes it easy to organize access to the video library for teachers and students and manage its content and usage.

The Prosvita CRM for schools is used by

Private Schools

Public Schools

Language Courses

Advanced Courses

Examples of Prosvita CRM implementation for schools

Yashchenko Diana,
Teacher at Shybyrynska Secondary School I-III levels, Chernihiv Oblast

Prosvita platform makes it convenient for both teachers and students at Shybyrynska Secondary School to conduct their education.

The platform is simple and user-friendly. Most often, we work with sections such as the Gradebook, Schedule, and Class Leader's Page. Occasionally, we wish for more: quicker responses to changes in the educational process and the ability for administrators to view students' passwords.

I would definitely recommend the platform to my colleagues. As an administrator, I liked the platform. It is not complicated to use, which is essential in helping teachers adapt to the electronic system.

Oksana Dragomoshchenko,
Nadbuzhsky Professional Agricultural Lyceum, Mykolaiv Oblast

We have been using the Prosvita platform for several years now. I make use of features such as the 'journal,' 'schedule,' 'homework,' 'students,' and 'teachers.'

The Prosvita platform is user-friendly: you can attach any file and conduct classes through various services. It's convenient for reviewing 'unchecked homework' as you can immediately see all newly submitted assignments from students. However, it's a bit inconvenient that when checking homework, you need to make a note of assigning a grade in the gradebook.

Thank you for your hard work; our educational institution is very satisfied with the platform's performance.

Yevheniya Zakharova,
Director, JT-English School, Kropyvnytskyi City

We joined the platform this year, and it has been quite convenient to work with. We use the gradebook and the feature for submitting homework and comments on classes. Administrators check attendance and students' progress.

I must certainly mention the very convenient gradebook functionality. I am thankful for your prompt support when we encounter difficulties, the intuitive interface, and how easy it is for our team to adapt to the platform. I can unequivocally recommend the platform to language schools. Working with students is organized and centralized in one place

Larisa Kolesnyk,
Deputy Head, Kosenivsky Lyceum of Dmytrushkivska Village Council, Cherkasy Oblast

We've been using the platform since the beginning of the pandemic in 2020. It's very convenient to use the Gradebook: you can upload files, share links to online classes, give and check homework. Overall, the functionality is satisfying and sufficient. We have a suggestion for further development of video chats, to enable their use for the entire class rather than just for individuals. I recommend PROSVITA to colleagues from neighboring schools.

Irina Nerushka,
Teacher at the Middle Comprehensive School I-III Levels in Babin Village, Chernivtsi Oblast

Our school did not have the opportunity to hear feedback on the Prosvita platform's performance from other schools during the setup, so we are pleased to share our experience. We worked blindly, but with the support of the Prosvita team, we received continuous technical support, which significantly simplifies working on the platform.

The platform is simple and user-friendly. In our work, we use all sections except for games, live, library, and vacations. Overall, the functionality is more than sufficient for the effective organization of the educational process. Thank you for the collaboration.

Olena Butorina,
Kupyansk Lyceum No. 9, Kharkiv Oblast

After the territory's reoccupation, we were able to quickly resume education with the Prosvita platform. It's very convenient to conduct online lessons and use the library as a teacher on the Prosvita platform. As an administrator, I most often use the 'Reports' tab, work with the list of students and teachers, and manage the schedule.

For me, the platform's strengths include its connection with students, the convenience of checking homework, and the existence of an electronic gradebook.

I find it very convenient and comfortable to work with PROSVITA. Thank you for the feedback and support on any issues

Olena Chystikova,
Teacher at Milovska Gymnasium, Balakliia City Council, Kharkiv Oblast

Milovska Gymnasium's team is using the PROSVITA platform for the first time in our activities this academic year. So far, we are using only the digital gradebook, and we are very satisfied with it. It's easy and straightforward to use. It has all the necessary sections for reporting: attendance, briefings, discussions, etc. Everything is convenient and straightforward. It's pleasing that the system automatically calculates thematic and semester grades. The attendance register is also great: you upload it, and the system fills it in automatically. This saves time, and it's fantastic. The most important thing is that when you print it, the gradebook looks exactly like the regular gradebook we used to keep in peacetime. In the fall, at our community's methodological studio, each deputy talked about the type of gradebook their institution uses. I spoke about PROSVITA and recommended its use. Additionally, it's crucial for us, and we are very grateful for the immediate assistance provided when we need it! Thank you!!!!! It's a fantastic platform!!!!

Marina Hrozynska,
Director of Novokiyivska Comprehensive School, Kherson Oblast

PROSVITA is a very convenient modern platform for conducting distance learning! It encompasses a complex set of necessary functionalities for electronic documentation, an alphabet book, an digital gradebook, schedule management, reporting, and a wide range of tools for full-fledged distance learning.

Our educators successfully utilize all the platform's features.

The strong points of the platform include the digital gradebook and reporting system, which facilitates administration control, the alphabet book containing essential information about all participants in the educational process, and the incentive system, which is highly appreciated by students.

It would be beneficial to expand the capabilities of video chats on the platform.

I would definitely recommend this platform to my colleagues!

PROSVITA is an excellent platform for meaningful and engaging distance learning! I also want to express my gratitude to the technical support team for their assistance, responsiveness, competence, patience, and understanding!

Olena Nalyvaiko,
Deputy Director, Radomyshl Lyceum No. 3, Zhytomyr Oblast

We have been using the platform since 2020. Working on the platform is convenient and straightforward. It is accessible and understandable for both teachers, parents, and students.

As a teacher, I most often conduct classes on the platform and use the homework functionality. For the deputy director, the indispensable features on the platform include attendance monitoring, checking gradebook entries, and managing the school's schedule. It is particularly convenient that you can create your own schedule for classes/bells on the platform.

The strengths of the platform include fast communication among the teaching staff, students, and parents, accessibility for all participants in the educational process, the ability to access archived data, a database of students, parents, and teachers, electronic reporting forms, an automatic system for calculating thematic and semester grades (which is both a strength and a weakness - it doesn\'t always calculate the average grade and sometimes has glitches, requiring manual verification because it only considers the latest grades), a quick response from the team to any issues that arise. The ability to edit records in case of difficulties due to unstable internet. Consideration of user feedback.

Weaknesses: occasional system glitches.

I would recommend the platform to all my colleagues. It's a pleasure to work with it. Thank you for the opportunity to work in a blended and remote learning environment!

Do you have questions about Prosvita functionality? Send request

Capabilities of the Prosvita CRM system

Lesson schedule Configuring the bell schedule, class planning, synchronization with the student workbooks

Management of students Forming classes/subgroups, filling in personal information about students, deduction/enrollment, automatic transfer to the next class

Reports Automatic end-of-year closure, student attendance reporting, creation of a paper version of the gradebook in the format approved by the Ministry of Education, Culture, Sports, Science and Technology, class network, gradebook remarks

Individual settings of the institution Selecting the grading system for each class, setting the data editing period on the platform, setting study periods/holidays/holidays

Form Teacher Functions Entering information about students (parents of students), access to the gradebook of your class, entering information about excursions, introductory briefings, instructions, register of parents

Digital gradebook Grading (12-point, level system, formative), work with Zoom/Google Meet, selection of grading type

Testing Creation, editing, testing on the platform

Homework assignment Issuance, control, verification of homework on the platform

Electronic progress report Automatic completion of the schedule, grades, attendance, homework

Homework assignment Execution and sending of HW within the platform and receiving the result of the work

Automatic connection to online classes Automation with Zoom allows you to link the link to the lesson in the schedule and diary of students

Internal social network Ability to communicate with friends within the platform, exchange stickers

Manuals Quick help thanks to step-by-step explanations of how to use the platform's functionality

Internal gamification Assistant fox, internal rating of students for activity on the platform

Access to the gradebook The ability to monitor the progress, attendance and performance of children's ED 24/7

Operational communication with teachers Thanks to internal text chats, you can easily contact teachers or form teachers directly on the platform, without going to third-party messengers

Daily report on the results of the day In the profile of the student and parents, the static report “Activity“ has been activated, which allows you to view grades, HW and attendance for the selected period

Report card creation Automatic formation of the report card from the profile of the teacher, student and parents

Prosvita CRM system: FAQ

1. What is a CRM system for educational institutions and how can it help teachers and administrators?

A CRM system for educational institutions is a tool that helps teachers and administrators manage the educational process more effectively. It automates student and parent workflows, schedules, grading, communication, and document management.
As a result, teachers can spend more time on education itself, while administrators can focus on the most important tasks related to school development and operational quality.

2. How does a CRM system for educational institutions improve learning and help students achieve better results?

A school CRM allows teachers and administrators to track the learning process and assess each student’s progress. With a convenient electronic journal and online consultation features, teachers can monitor progress and help students when difficulties arise.
Parents can also stay involved by monitoring results, supervising homework completion, and communicating with teachers through built-in chats.

3. Which functions are included in a CRM system for educational institutions and what benefits do they provide?

The CRM includes tools for managing the educational process, maintaining the electronic journal, automating document workflows, running individual and group chats, and analyzing student progress.
These capabilities improve educational quality, raise staff efficiency, strengthen communication with parents, reduce routine administrative work, and lower dependence on paper documentation.

4. How do I start using the CRM system for educational institutions, and what technical requirements are needed?

To start using the CRM system, your institution should contact the Prosvita team. We help with the agreement process, import student and teacher lists, and provide online onboarding.
The system works on internet-connected devices such as computers, laptops, tablets, and smartphones. Modern browsers and a stable internet connection are recommended.

5. How are security and data protection ensured in the CRM system for educational institutions?

The Prosvita CRM system provides strong protection for student and teacher data through encryption, backups, access control, and authorization mechanisms.
It also follows personal-data processing requirements and modern security standards. That allows institutions to rely on a protected environment when using the platform.

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